Departmental
Deposits
University departments
that collect funds must deposit all funds collected with the Cashier's
Office in Administration North between the hours of 9:00 am and 4:00
pm. There is a new policy
and procedure for collecting
cash on behalf of the University. This policy and procedure was submitted
to the campus for review and were approved for release and implementation.
Deposits should
be prepared in the following manner. Checks should be stamped with the
University restrictive endorsement along with department stamp and should
be added twice, using a calculator, to make certain the total is correct.
Both calculator tapes should accompany the checks. Currency should be
sorted by denomination and totaled. Coins should be wrapped in coin
wrappers whenever possible, and loose coins should be placed in an envelope.
Checks, currency and coins should be totaled. A departmental
deposit form must be completed and must accompany the deposit.
It is important
to verify the accuracy of the FOAPAL that you are depositing funds into.
An invalid FOAPAL will delay the funds being credited. The account code
must begin with a "5" unless the deposit is a reimbursement
of an expense. Click here for
help with your account and program codes.
Please do not send
cash or checks through campus mail. A Public Safety escort is available
when transporting a large amount of cash.
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Payments
Payments can be
made in person at the Cashier's Office, by mail, by drop box, or by
paying on-line via BOSS. We accept
cash, check, Master Card, Visa, and Discover. Please do not pay with
cash when submitted payment by mail or by drop box. Remember to always
include your ID number on your check or bank card form.
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Change
Checks
Change checks are
the excess of funds from financial aid after all tuition and fee charges
have been paid. All change checks will be mailed unless you sign up
for direct deposit. You can sign up on BOSS.
By signing up for direct deposit you will receive your money faster
and prevent the possibility of getting lost in the mail. It is very
important that you have a correct mailing address in order to avoid
any delays in receiving your change check. To review or update your
mailing address log into BOSS. You
will be sent an e-mail when your check has been processed and mailed.
If you have any questions concerning your change check please send an
e-mail to changecheck@ualr.edu.
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Billing
Invoices are sent
from the Office Student Accounts. The billing approach used is much
like a credit card billing statement. Charges and payments that have
been added to the account since the last billing cycle are displayed
in detail only once. The next invoice begins with a previous billed
balance, which was the ending balance of the previous invoice. Semester
invoices are generated prior to the beginning of each semester and mailed
to the mailing address for all students who have registered hours in
the registration system as of the time of billing. Students registering
after this billing will not receive a bill in the mail, however you
can access your account information on-line via BOSS.
Students on the deferred payment plan will receive monthly bills to
their UALR e-mail account. It is the students responsibility to read
all e-mails sent to their UALR e-mail address. Failure to do so will
not result in late fees being waived.
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Collections
Any student whose
check has been returned by the bank to UALR will be assessed a $20 "returned
check fee." Repayment must be made upon notice with cash, money
order, or bank certified check. Failure to clear a returned check may
result in loss of check cashing privileges.
Payment of tuition
with a non-sufficient funds check is strongly discouraged. Using this
method to clear classes may result in withdrawal from all courses.
Past due accounts
may be turned over to an outside collection agency or referred to the
Arkansas Department of Finance and Administration for recovery via state
income tax refunds. The debtor will incur additional collection expense
at a rate of 33.3%. Once your account has been turned over to an outside
collection agency, you must submit payment to that agency.
UALR Board of Trustees
authorizes the Office of Student Accounts to restrict any services,
including release of all academic records of a student or former student
(e.g., grades, diploma, and transcripts), and registration for future
semesters, until any past due amount owed to the university is paid
in full.
